20 December 2019 • Petra Zanders
Development of New R&D Cycle
As a staff member of The Hague University of Applied Sciences, you have yearly meetings with your manager about your performance and development. These meetings form the R&D cycle, which is made up of planning, progress and performance reviews. This cycle is fairly traditional, whereas organisations, structures and processes are changing and becoming more flexible. As such, a new R&D cycle is emerging: ‘the new review’. The media are ringing with this term, focusing mostly on the elimination of performance reviews.
Lately, we have been receiving input from our organisation about the inadequacy of the current cycle. When you work in a result-oriented team, for instance, the current R&D cycle does not provide any opportunity for team-wide agreements. Also, we have had feedback that the form should be improved and the process digitised. In short: it is time to revamp the R&D cycle. The Executive Board has given the HRM Department several conditions for the development of a new R&D cycle. First of all, the new cycle should support the development towards result-oriented teams, in which you, your team and your manager can have meaningful conversations within the teams with ample room for feedback. Furthermore, reporting should be made simpler and more accessible, whilst scheduling of meetings should be made more flexible. Lastly, these innovations must be carried out in accordance with relevant legislation and regulations.
In September, a development team started this innovation process. The team, composed of several managers of degree programmes and units as well as HRM colleagues, is gradually building a new R&D cycle. Among other things, the team has been exploring needs and requests from different perspectives by looking at the types, frequency and participants of reviews, the formation of and reporting on agreements, and the structuring of feedback. The results are discussed and refined in monthly review meetings held with a sounding board group (consisting of one representative for each department and faculty) to ensure that the new design is clear to everyone and meets current needs and requests as much as possible. Simultaneously, a number of development sub-teams have been testing new elements in real-life situations. These tests have included making team agreements through team plans and using feedback tools. The outcomes of these pilots can be used to refine developments immediately and to polish and improve the process continuously.
What does this Mean for You?
We expect the new R&D cycle to apply to everyone by September of 2020. Would you like to know more about the pilot outcomes? From January of 2020, blogs and vlogs will provide regular updates on experiences from the pilot programmes. If you have any specific questions, please contact the project team at firstname.lastname@example.org.
A New Name
Last but not least: We need your help!
‘The New R&D Cycle’ is a working title, but it will definitely need a new name. As such, we would like you to vote on a new name. If you have a suggestion for a new name, we would love to hear from you too!
- THUAS Dialogue
- Continuous Dialogue
- Own Suggestion