Blog & Opinion
16 April 2019 • Willem Looije
Making good progress with the internship and graduation track process optimisation
The first sprint of the design process for the internship and graduation track process optimisation has been completed! The participants I met were incredibly enthusiastic! I was very pleased to see that every faculty was represented. Despite a late call for participation and everyone’s heavy work load, almost twenty colleagues made time to participate in all three design sessions in the first sprint.
We chose an approach that allowed participants to join the sprint only if they could attend all sessions. Although this meant that some colleagues couldn’t join because they were unable to attend one or two sessions, we saw that this approach yielded great results. Within a very short period of time, the design team had developed a strong sense of solidarity. With a more varying team, this would have been much harder. This solidarity greatly contributed to the collaboration and the quality of the output. And everyone involved, whether they were part of the design team or not, could attend the presentation of the results and still make an important contribution to the optimisation of the internship and graduation track process.
People not only worked hard, but also learned a lot from each other. Our ‘THUAS scrum approach’ is quite different from what most colleagues are used to in a change process. I learned a lot from this too! It is also very interesting to see that there are many differences but also many similarities between the internship and gradation processes at each faculty and degree programme.
My first blog generated some responses that questioned the use of and need for harmonisation. In this blog I want to underline that we want to design a process that is as harmonised as possible, but that still allows space for educational differences between all degree programmes. We strive for a process in which we can all optimally benefit from good process management, for example by eliminating superfluous steps from a process. This process, and the automation of actions via OnStage, will save time that can be used to improve the quality of education, increase student satisfaction and enable us to quickly respond to changes. We will also reduce costs and reduce the risk of having any incomplete dossiers during an accreditation.
On Thursday April 4, the design team of sprint 1 presented the results of this first sprint. Over forty colleagues were present to see and hear the results of that first sprint and to immediately give their feedback. Their experiences will influence the interim and final results and we will take these to sprint 2. They will help us to set priorities.
This is a wonderful process and it has only increased my conviction that we are doing what’s best for the students, staff members and our education.
Would you like to join the design team? Or would you like to attend a presentation? Please send an email to Linda Ruigrok, programme manager for the internship and graduation track process.
Willem Looije is the Manager of the Human Kinetic Technology Programme and the process owner of the internship and graduation process. He is responsible for the quality and evaluation of the internship and graduation process throughout THUAS.